Planning your fishing or hunting trip in Ontario

Choose date and location
Secure date with deposit
Book your hotel rooms for the night before your flight where needed
Read through packing list and preparation info
Have a planning meeting with group, explore many great resources online about light weight equipment and menu planning.
Prepare the payment for the balance of your trip ahead of time
Drive up, fly in and enjoy 🙂

DEPOSIT POLICY

Dates are confirmed when deposit is received
Deposits are required for every person in the group
Deposits are payable by personal check, e-transfer or credit card
Deposits are non-refundable for SUTTON, QUANTZ, NAPKEN and MOOSE HUNTS. NO EXCEPTIONS
Deposits are not transferable unless you have the same number of people originally booked.
cancellation policy, minimum 12 weeks prior to trip, 75% of your deposit is refundable. 11-10 wks notice 50% credit, 9-8 wks notice 25% credit less than 8 weeks prior to trip no credit/no refund/no transfer

PREPARATION

Packing list is to help with the necessities; weight requirements are strict, if you require more gear, feel free to do so and you will pay only for the extra flying needed to bring the extra gear.
Have a planning meeting with group. Plan menu, group gear and personal items. This is a great time to list all your questions and send 1 email to Mel only after you have all read through provided information and packing list. Make sure every member of the group is cc’d so everyone gets the same information. mel@hearstair.com
1 email to Mel only after you have all read through provided information and packing list. Make sure every member of the group is cc’d so everyone gets the same information.
Bait is available to purchase in town, call to have your order prepared at 705-362-4828.
Fishing licences are available online or selected licence issuers or ServiceOntario centres across the province. You can also call the outdoor card center to update your information, renew your cards or indicate you’ve lost your card. 1 800-387-7011
US/Canada Border crossing. It’s important to review rules on DUIs, children with a different last name, records and medical issues.

FINAL PAYMENTS

IMPORTANT – PLEASE KNOW YOUR BALANCE AND PAYMENT METHODS

Balance should be paid AT LEST A WEEK prior to your arrival to save time the morning of your flight.
credit card (3% admin fee on cc payments for balances due)
etransfer (mel@hearstair.com, ensure note says group name and trip date, password should be properly spelled lake name. If someone else in your family is sending the etransfer, also ensure your name is in the notes as we cannot guess on who payments are for. please)
ACH payment for US payments
certified check
cash (in the exact amount of the invoice, no change the morning of the flight)

ARRIVAL

We are located 17 miles west of Hearst on Highway 11, approximately 20 minute DIRECTIONS
Office opens at 6:45 AM and planes are scheduled for first departure at 7:30 AM. Unless the office has called you and specified a time for your group’s departure, all groups are to be at the base for 6:45 AM.
You may leave you vehicles at the base and leave a key in the office if you wish to do.

WEIGHT LIMITS

100 lbs of gear per person, based on a body weight up to 220 lbs
If you are staying a full 7 days, you will get a midweek check flight with 100 lbs allowed for free. This gives you the opportunity to leave some beer, water or “freezer” food aside for the checkflight if it is applicable to your trip.

Overloads are subject to an additional flight therefore the flight will be charged in full regardless of the weight you have. Example – It costs $11.50/mile to fly the aircraft whether it has 50 lbs on or 1200 lbs on. The outposts range from 50 to 200 miles away from base. Extra flights will cost anywhere from $1150 – $4600/flight. (2023 rates)

Sutton River, 100 lbs per person based on up to 220 lbs per body weight. no exceptions. PLEASE bring your bonus items with you and have them packed seperately. If there is room the morning of your flight for an extra 20 – 50 lbs, then we will gladlytake it, but it NEEDS TO BE PACKED SEPERATELY PLEASE. there will be no time in the morning for repacking bags, boxes and coolers if you come in over your weight limit. Please share this info with everyone in the group.

PLEASE NOTE THAT THESE RESTRICTIONS ARE NOT TO LIMIT YOUR FUN, THEY ARE THE LAW AND FOR YOUR SAFETY. IF OVERLOAD FLIGHTS ARE NEEDED, THEY WILL BE SCHEDULED ON THE NEXT AVAILABLE TIME OR DAY. PASSENGERS AND ESSENTIALS WILL BE PRIORITY ON THE SCHEDULE.

YOUR RESPONSIBILITIES

Be aware of fishing/hunting regulations, licences required and follow all limits.
Keep the camps clean. Empty the fridge/freezer, clean the stove top/oven, mop the floor and pick up garbage around the camp and inside. A little goes a long way. Just as you appreciate coming into a clean camp, others appreciate you leaving it the same way.
Boats need to be cleaned out of garbage and weeds, and pulled in to shore with motors properly
No writing on the walls of the camps. If you wish to leave a little something from your trip, please bring something to write on and leave on the wall OR write in the provided guest
Please be conscious of how you pack your food and other items to create the LEAST garbage possible. Remove all packaging before you leave home to not have it as garbage at camp, bring food in containers that can be reused for your return packing. If there are no fire bans, you will be able to burn all the paper waste. IMPORTANT – CLEAR MEDIUM SIZED GARBAGE BAGS ONLY. ALL GARBAGE WILL BE FLOWN OUT FOR RECYCLING WHAT CAN BE SENT TO RECYCLING. There are great resources online for tips on minimalist packing.